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HAZLET BUSINESS OWNERS ASSOCIATION HAZLET, NEW JERSEY
CONSTITUTION AND BY/LAWS
ARTICLE I: SECTION I:
NAME
The name of the organization shall be the
HAZLET BUSINESS OWNERS ASSOCIATION hereinafter referred to
as the Association.
ARTICLE II: SECTION I:
OBJECTIVES
The objective of this ASSOCIATION shall be:
A. TO FURTHER THE PRINCIPLES OF FAIR BUSINESS PRACTICES
B. TO AID IN THE ESTABLISHMENT OF CLEAR COMMUNICATIONS WITH
TOWNSHIP GOVERNMENT
C. TO FOSTER GOOD RELATIONS WITH THE POLICE, FIRE AND FIRST
AID DEPARTMENTS
D. TO ASSIST LOCAL BUSINESS IN BEING TREATED AS A VALUED
ASSET OF THE COMMUNITY
ARTICLE II: SECTION II
In accordance with the principles of the ASSOCIATION set
forth above, equal opportunity to participate in all
activities carried on by the ASSOCIATION shall be
given to all qualified members without prejudice.
ARTICLE III: SECTION II
MEMBERSHIP
Members of the Board of Directors and Association members
shall include:
(A) Members of the Board of Directors, the CHAIRPERSON, VICE
CHAIRPERSON, SECOND VICE CHAIRPERSON, SECRETARY AND
TREASURER duly elected by the membership at a
meeting of the Association.
(B) Any business owner or their representative conducting
business in Hazlet Township.
(C) In order to vote on any item at regular and special
meetings of the Association and Board of Directors Meetings,
the member must be a member in good standing
and continue to fulfill the objectives as stated in ARTICLE
II: SECTION I. A member in good standing is defined as one
whose membership dues are paid and current.
ARTICLE IV: SECTION I:
ELECTION OF OFFICERS
Only members in good standing of this Association who are
present in person at the Association meetings, held by the
Hazlet Business Owners Association, shall be
entitled to vote on any matter presented at a meeting of
this Association. No proxies shall be recognized and no form
of unit vote shall be permitted.
ARTICLE V: SECTION I:
DUTIES OF OFFICERS
CHAIRPERSON
The Chairperson shall:
A. Preside at all meeting of the Association and Board of
Directors.
B. Serve as a member of the Board of Directors Executive
Committee with the right to vote.
C. Together with the Treasurer, sign all vouchers in payment
of the authorized disbursements of the Association.
D. Except as otherwise stated in these By-laws, have the
authority to authorize payments for miscellaneous expenses
for purchases not exceeding two hundred dollars
per purchase and not more than three events in any given
month as long as there is money in the Hazlet Business
Owners Association account for such purchases.
E. Establish Special Committees as needed according to
Article VI of these By- Laws.
F. Appoint an auditor from among the members who shall
volunteer their services to audit the records of this
Association.
G. At the expiration of the term of office, deliver all
Association property in his/her possession or control to the
newly elected Chairperson.
VICE CHAIRPERSON
The Vice Chairperson shall:
A. Perform such duties as the Chairperson shall assign.
B. In the absence of the chairperson, preside at all meeting
of the Association.
C. Serve as a member of the Hazlet Business Owners Board of
Directors with the right to vote.
D. Together with the Treasurer and in the absence of the
Chairperson, sign all checks in payment of the authorized
disbursements of the Association.
E. In the event of the death, resignation, disqualification
or incapacity (incapacity shall be defined as not being able
to make contact after five (5) or more
attempts by the Vice Chairperson over a consecutive three
(3) week period of time) of the Chairperson to discharge the
duties of office, the Vice Chairperson shall
become vested with the authority, privilege, powers and
responsibility of the office of Chairperson and shall
perform such duties until an election is held or the
Chairperson resumes the duties by returning to office. The
Secretary, under direction of the Vice Chair will notify the
Chairperson by registered mail that such
action is being taken and why the action is being taken. The
Secretary under the direction of the Vice Chair will also
notify by mail all other members of the Board
of Directors of the Association that such action was taken.
F. At the expiration of the term of office, deliver all
Association property in his/her possession or control to the
newly elected vice chairperson.
SECOND VICE-CHAIRPERSON
The Second Vice-chairperson shall:
A. Be responsible for maintaining order at all meetings and
shall escort all guests of
honor to the podium as required.
B. Lead the membership in reciting the Pledge of Allegiance
C. Serve as a member of the Board of Directors with the
right to vote. D. At the expiration of the term, deliver all
Association property
in his/her possession or control to the newly elected Second
Vice-Chairperson.
SECRETARY
The Secretary shall:
A. Keep full and correct minutes of the proceedings of the
Association Meetings and Board of Directors Meetings.
B. Serve as a member of the Board of Directors with the
right to vote.
C. Maintain attendance sign in sheets for all Association
Meetings. It is the
responsibility of members to sign the sign in sheet.
D. Keep a complete and up to date roster of all members of
the Association. E Maintain all files and documents of the
Association.
F. Be responsible for the preparation and mailing of all
notices of all meetings.
G. At the expiration of the term of office, deliver all
Association property in his/her possession or control to the
newly elected Secretary.
TREASURER
The Treasurer shall:
A. Receive and record all monies, fees, dues and
contributions.
B. Deposit in the name of the Association all funds in
her/her custody in such bank as the Board of Directors may
designate.
C. Keep full and complete accounts of all monies received
and disbursed.
D. Issue all checks or otherwise make payments as approved
by the Board of Directors.
E. Together with the Chairperson or Vice Chairperson sign
all checks in payment of
the disbursements of the Association.
F. Serve as a member of the Board of Directors with the
right to vote.
G. Prepare and file such financial statements as may be
required by law. At the expiration of the term, deliver all
Association property in his/her possession or
control to the newly elected Treasurer.
ARTICLE VI: SECTION I
COMMITTEES
A. The Chairperson may ask for volunteers to work on various
committees during his/her term of office.
B. All appointed committees will operate under Roberts Rules
of Order or according to these By-Laws. Should there be any
conflict, these By-Laws shall supersede
Roberts Rules of Order.
C. The Chairperson shall notify the Association Members at
the next regular meeting of the name, reason for, and term
of each committee established.
ARTICLE VII: SECTION I
MEETINGS
A. Association Meetings shall be held on the I". Thursday of
each month with the exception of July and August. Meetings
in the months of July and August may be used
to conduct Board of Director Meetings if deemed necessary.
All meeting dates are subject to change by Board of
Directors.
B. Special Meetings - Written notice of any special meetings
setting forth the purpose of the meeting shall be sent by
the Secretary at least seven (7) days prior
to the date of the meeting.
C. Quorum - A simple majority of members in good standing in
attendance at meetings of the Association shall constitute a
quorum for the transaction of business at
all meetings.
D. All meetings will follow these By-Laws and Roberts Rules
of Order. Should there be a conflict with these By-laws and
Roberts Rules of Order, these by-laws shall
supersede Roberts Rules of Order.
ARTICLE VIII: SECTION I:
AMENDMENTS
A. An amendment to these by-laws may be proposed to the
Association in person or by written presentation of the
proposed amendment to the Chairperson or any member
of the Board of Directors. Written notice of the proposed
amendment shall be set forth in the notice of a meeting at
which the amendment shall be considered,
discussed and voted upon.
B. An amendment shall be adopted by a two thirds (2/3) vote
of the Association members. There must be a quorum in
attendance for the vote to take place at said
meeting.
ARTICLE IX: SECTION I:
ADOPTION OF BY -LAWS
These By-Laws when adopted shall remain in effect for the
Hazlet Business owners Association without the necessity of
further adoption unless the Association shall
otherwise act to amend, modify, repeal, or replace these
By-laws. Any amendment made to these By-laws will be
properly dated and signed by the current Board of
Directors, who will direct the Secretary to forward a signed
and dated copy of the amended By-Laws to all members of the
Association.
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